ࡱ> tws_ Ebjbj 8nh1bh1b<r r >>>RRR8\LRP222(ZZZ   wPyPyPyPyPyPyP$*RTP> "   PZZP 8Z>ZwP wP R 8&:Z eR8cPP0P9UU<::DU>W@        PP   P    U         r B : Faculty Senate Friday, September 21, 2018 @ 9:00 a.m. Battle Mountain #1; Elko GTA #130; Ely #118; Pahrump #120; Winnemucca #108 MEETING MINUTES  Voting Representatives: John Rice, Glen Tenney, Michael Whitehead, Veronica Nelson, Madison Arbillaga, Justine Stout, Eric Walsh, Daniel Murphree, Kara Coates, David Sexton, Kathi Griffis, Cassie Stahlke, Sarah Carone, Brian Zeiszler, Robert Hannu, Staci Warnert (P), David Ellis Absent Voting Members: Kevin Seipp, Ping Wang, Other Members Present: Evi Buell, Nicholas Cooley, George Kleeb, Brandy Nielsen, Stephen Theriault, Angelina Canavan, Sidnie Grimes, Norm Whittaker, Laura Pike, Kathy Schwandt, Oscar Sida, Sheri Baker, William Brown, Tony Cortes, Kayla McCarson, Brandis Senecal, Mardell Wilkins, Xunming Du, Jinho Jung, Laurie Walsh, Pat Anderson, Julie Byrnes, Jodi Gerrits, Eleanor ODonnell, Jacob Park, Alex Porter, Melissa Risi, Delores Whittaker, Angie de Braga, Jennifer Stieger, Lynette Macfarlan, Denise Padilla, Tim Beasley, Tom Cunningham, Dwaine Hiles, Donald Jones, Roger Quijada, Visitors: President Joyce Helens, Lisa Frazier Approval of minutes . A call for the approval of the minutes from August 31, 2018 was made. George Kleeb motioned to approve the minutes. John Rice seconded the motion. The motion passed unanimously. GUEST/PUBLIC COMMENT President Helens addresses the Senate. The President addresses the MGM relationship. The relationship with NSHE is that MGM will pay for their employees to complete a degree through any NSHE institution as long as its online. GBC has the most robust selection. Pres. Helens spoke with the CEO of MGM and said that it was GBC that has the 32 programs online and 61% of our enrollment is online. He said that it was surprising. We would like to continue our leadership in this. UNLV has promised four baccalaureate online by the end of next year. Lynette Macfarlan said that we have these in education and could we possibly get a cohort and the President is trying to see about this. The Athletics Committee has to present before the Board of Regents in November and TMCC is doing the same thing. TMCC is building new structures and we are utilizing current features The Pres. has recommended a joint presentation initially and then split off to show the differences All the community colleges have new presidents and they have met and said they will work together. Showing collaboration will help them and will help raise the colleges visibility. We want to talk about our students not yours or mine. We also want to talk about the state of Nevada. The more collaboration we create the more economic development we create for the state. There is a new funding formula: The president asked how many people realized that last year was a funding year. Not many people realized this and she told the Senate that this will not happen again. Last year the college was down in enrollment. Next year is a funding year and this year we have unprecedented enrollment and FTE increases. The Pres. receives them daily from Bill Brown. The college has surpassed 20% increase in FTE and we have gotten to 13% in enrollment. There will be a purge coming in the beginning of October and see what the final numbers are, but CTE has had the highest enrollment in the history of the college. In order to help the students be successful, we want to hold on to them. Athletics will be important to the college. An array of important things will keep us sustainable, some will look like smaller thing and some will be bigger like athletics. We will start out small with athletics with soccer and volleyball and grow from there. It is natural to say that we cant afford programs such as athletics but we cant think like this or we will just shut the doors. A new formula came about four years ago, it was controversial at first. Again, it was the larger population areas that controlled it. If you are in a growth mode and you have a formula that pays you every year, it is an advantage, you get 10% increase and you get funding right away. It used to be based on a 3 year average. Now it is 1 year. Well if you have a dip in enrollment or not continuously grow this can cause a problem. Then there was bridge funding. There were two different kinds of bridge funding and that was going to end after four years, for this year. We knew we would probably have about a $375,000 negative number and we were prepared for that and then I thought well worst case scenario maybe $500,000. The day after the 4th of July, when it came in it was $1.4 million it was a surprise. The system office presented it to the Board in June as $375,000. Part of the formula which was not anything like the last one, without the bridge funding, couldnt make balance and nor could the board. The Pres. made a trip and spoke with the Board members and they couldnt add the budget up either. The other CFOs couldnt add up the budget either. The Pres. went to the Foundation board because they had to balance the budget within a week. The budget is for next year. The Foundation Board and the IAC voted unanimously voted to assist the college. Most of the money for the Foundation is fenced and is endowed for scholarships. They agreed to help plug the hole up to $900,000. They wanted to have a strong statement about having a rural factor in any kind of funding. The Pres. agreed to help write this statement. Jinho Jung became acquainted with his statewide colleagues in his new position became acquainted with Doug Unger. Doug is the Chair of Chairs and he agreed to take the statement to all Chairs. The Pres. will be meeting with legislators about the funding formula and so will the Board. There needs to be a formula to sustain rural colleges. Positions to fill: Lisa Fraziers position: Director of Online Learning The position was re-wrote to be more marketable VPAA and VPSA positions are filled VPSA Jake Rivera begins the first part of October. The Vice Presidents and President attended the last Board meeting and met as an Executive team with UNRs executive team. They discussed many matters such as applications not being similar within the systems. Ideas such as when a student applies at GBC, they automatically apply to UNR and when they start an engineering degree or English degree at GBC they transition to UNR seamlessly. Looking into a Student Life Coordinator Considering a CIO Trying to maximize every position There will be a 4% increase in tuition fees next year and this will be to cover positions Student Affairs Positions The college is still looking at working with Mackey School of Mines and looking at Mining Center of Excellence here and what that would mean and what we could put in it. We are looking at the Welding project that has been worked on since 2009. Melissa Risi asked about the influx of students coming in and about the increased duties and if there will be adequate staff for the student affairs side. The Pres. answered that this will be looked into. senate chair report Information/Possible Action Chair Report The VPAA, Sonja Brown is forming a search committee for the Director of Distance Education position. The development of new ad-hoc committee for dual credit students has been postponed. GBC Boot Camp program was complimented by Chancellor Reilly at the Board meeting. COMMITTEE REPORTS Academic Standards No Report Part-time Instructors No Report Assessment No Report Budget & Facilities Verbal Report & Action The committee met this week and came up with a few different issues and what was primarily thought of was some changes to the guidelines and the charge of the committee. There were three different areas where they were interested in making changes and these are in the document. They made some clarifications in the first paragraph to emphasize that the role of the committee is to act as a conduit between the faculty and faculty senate and administration on matters related to budgets and facilities. We wanted to include this a little more strongly in our charge. The other things that were changed regarded the mechanics of the equipment allocation annually. Several years ago the deadline for the equipment allocations were January 1st, which was felt to be late to get anything in for the year. It was pushed back to October 1st, with the hope that the equipment could be purchased before the start of spring semester. As it worked out even with the October 1st deadline things were not getting processed and final approval was not received in time to make the orders in time by the semester start. They had heard that doing the equipment request during the first month of school was a burden. The committee feels that pushing the deadline back to the 4th Thursday of October, the day before Nevada Day, every year would give the Deans and Vice Presidents two weeks to do the approvals. They would then have the meetings of the committee and have recommendations ready for the Faculty Senate meeting of December and then go forward from there. The third issue changed in the document was to state that they wanted to make the process more inclusive. In the past, the committee would get the request on paper and would evaluate from that and only get the department people in if there were questions. They want to change that and publish their meeting schedules and which items will be considered at the meeting and this would allow department chairs and whoever requests to attend the meetings to answer questions. Bob Hannu asks for approval John Rice states that it was pointed out to him that the narrative that describes the role of the committee is actually a bylaw change. That particular description is how it appears in the bylaws. He states that he doesnt believe that the change in the language is a substantive change in the role of the committee, the bylaw change process is different than approving the schedule request. He suggests separating the bylaw issue from the other and it can be presented as information at this meeting and then they will have to take a look at the process of bylaws. Laurie Walsh says that they would have to convene bylaws for this. Kathy Schwandt states that she had brought up the bylaw change to John Rice and stated that they need to see the original document and any strike through before they vote on the change. She states that she has additional questions on the second, third and fourth section. She would like to speak with Bob and/or the committee about. Kathy moves to approve Item 8 in the document because it is time sensitive, but she would like clarification on several other things and would like to speak to Bob. Kathy would agree to accept Item 8 in the second section and Item 2 in the third section as revised with the addition of or Vice President and move to approve these two items out of these reports. John Rice asks if she would not approve the rest of the report. Kathy responds she would like clarification on the rest of them and she just wants to approve the time sensitive items. John Rice moves that the Senate approves the changes to the Budget and Facilities equipment submission policies and procedures, allocations policies and procedures and building review policies and procedures. Mike Whitehead seconds the motion. Kathy Schwandt clarifies that Item 2 will be amended to include or Vice President. The motion passes unanimously. John Rice clarifies the new language of the committee will be a bylaw issue and will be brought back to the Senate for review. Compensation & Benefits Verbal Report Professional Development fund request forms are due by October 31st and please email Brandy Nielsen whenever you can. Curriculum & Articulation Verbal & Written Report, Action The committee is meeting every Tuesday at 10:00 am to handle any course changes, program changes, or catalog changes. Delores has sent out WHIF reports and you will need to review them for catalog changes. The deadline is December. Items for approval are Manufacturing and Machining Technology MTT 100, CADD 245, MTT 105, MTT 106, MTT 110, MTT 111 Another program being reactivated is Computer Medical Imaging Was approved in 2008, but the funding cuts prevented that from going forward. They now have funding and are reactivating that program. They needed to change CMI 486, 487 and 488. That has went through the committee and they are requesting approval of these courses. The Senate will notice on the report that they are also considering reactivating the entire courses in CMI There are several informational items pertaining to catalog changes. Jinho asks for a motion David Sexton moves and Justine Stout seconds the motion. The motion passes with one abstention. Department Chairs Written Report & Two Actions The first recommendation is the implementation of the new student evaluation system. Time constraints for administering the survey have shifted. Lisa Frazier asked the Dept. Chairs to make recommendation for a consistent time frame for administering the evaluations. The committee recommends weeks 14 and 15 for 16 week courses, the last week of class for 8 week and 6 week course and at the 80% completion mark for courses of shorter length. The committee asks FS to approve this recommendation. Lisa Frazier states there was difficulty coding the 80% mark and asks to wait on the vote for this until they can find a consistent practice that will work for this. Jinho Jung asks for motion. Kathy Schwandt motions. David Sexton seconds. The motion passes with one abstention. The second item is a recommendation to fill Lisa Fraziers position be filled as soon as possible to give Lisa adequate time to train the incoming person. The committee asks senate for a motion. John Rice motions. Cassie Stahlke seconds the motion. The motion passes unanimously. Distance Education Written Report Faculty & Administrative Evaluations Written Report & Action The committee is asking for approval of the base questions, one is the GBC base questions and the other are slightly modified for Continuing Ed and PEX. This vote does not mean that they are set in stone. An approval is needed so that they can move forward in the fall. John Rice motions for approval. Eric Walsh second the motion. The motion passes with one abstention. Faculty/Staff Safety Written Report Gen Ed Committee Written Report Library Written Report Personnel No Report Student Relations Written Report Non-senate Committees Child Care Center Advisory Committee No Report Diverse Population No Report Revitalization Written Report Athletics Written Report TEC No Report UNFINISHED BUSINESS Information NEW BUSINESS INFORMATION The Radiology program has received a grant to re-start the Diagnostic Medical Sonography Post-Associate Certificate with new equipment. This will start in January. John Rice states that the Theater program is working on a play called She Kills Monsters and it revolves around a game of Dungeons and Dragons. It speaks to issues of diversity and inclusion, such as bullying, gender issues, and so forth. Please ask your students to attend if you are speaking of these issues in class. It runs October 16 through the 20th. Evi Buell states that the Virtual Humanities Center is alive and well. PUBLIC COMMENT Information ADJOURNMENT Action Mike Whitehead motions to adjourn the meeting. Eric Walsh seconds the motion. The motion passes unanimously. Meeting adjourns at 10:32 am.     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