ࡱ> _ bjbj;`;` 8Y 7\Y 7\C> > 8V22(ZZZUUUUUUU$vX,[UQUZZ@JV"""ZZU"U""HLZ?RPy.FcJ*U`V0VJF\t\TL\L"UUV\> > |: Faculty Senate Friday, March 20, 2015 Battle Mountain BM 1 Elko GTA 130; Ely GBC 118; Pahrump PVC 124; Winnemucca GBC 109 Meeting Minutes Roll call Voting Representatives: John Rice, Glen Tenney, Rod Sidwell, Heather Steel, Lisa Campbell, Cindy Hyslop, Dorinda Friez, Xunming Du, Sherri Sanchez, Pete Bagley, Jonathan Foster, Tammi Cavendar, Jan King, Karen Kimber, Teresa Stauffer, Tim Beasley, Bob Hannu Absent Voting Members: Mary Doucette (P), Heidi Johnston (P), Lynette Macfarlan (P), Eric Walsh (P), Meachell LaSalle-Walsh (P) Other Members Present: Josh Webster, George Kleeb, Norm Whittaker, Laura Pike, Tamara Mette, Tami Potter, Carrie Gaxiola, Frank Daniels, John Newman, Lynne Owens, Carrie Bruno, Pat Anderson, Scott Gavorsky, Janie Moore, Thomas Reagan Visitors: Tina Nelson Call to order: Action Chair Theriault called the regular meeting of Faculty Senate to order at 9:00 a.m. on March 20, 2015. Approval of minutes: Action A motion was made by Cindy Hyslop and seconded by Karen Kimber to approve February 20, 2015, Faculty Senate Minutes. The motion passed unanimously. There were with 5 proxies recorded. GUEST/PUBLIC COMMENT Chair Theriault introduced and welcomed Cassie Stahlke as the new executive secretary for Faculty Senate. He reported Cassie is coming from the GBC Financial Aid Department. Chair Theriault introduced Dr. Michael McFarlane, VPAA, as the first of three senior administrative faculty invited to attend Faculty Senate. Dr. McFarlane, thanked the Senate for the invitation. He encouraged the Senate to continue to discuss their concerns, interests and ideas. Accreditation Dr. McFarlane opened by giving the Senate an update about the upcoming Mid Cycle Accreditation Report that will be due next spring. He went on to explain two representatives from Northwest will be coming to GBC to review the colleges institutional assessment plan. He will be working closely with the Assessment Committee and has already met with Frank Daniels, Kathy Fulkerson and Brandis Senecal. Dr. McFarlane has drafted an outline to include all components; Institutional Mission Fulfillment Institutions Core Themes: Enriching peoples lives Partnership Building Bridges and serving rural Nevada Strategic Plan: Assess operations (Admission & Records, Financial Aid, Human Resources and Library) Academic Programs Assessment of courses The accreditation committee will be working on criteria set last year; assessing the strategic plan and vision for the plan. Dr. McFarlane and Kathy Fulkerson will be working together on Outcomes and making sure all ties together. Dr. McFarlane stressed the importance of faculty working to provide their individual self-assessment plans. They should keep them basic and focused. When the accreditation committee visits they will randomly request to inspect individual assessment plans and 2 programs. Chair Theriault questioned Dr. McFarlane how are the programs assessed? Dr. McFarlane replied by saying, it is the responsibility of the program to conduct its own assessments and those courses within each program. He further stated, Assessment is a part of what the college does from this day forward, it is part of the job. IAV & Lecture Capture policy Dr. McFarlane opened by saying he would be happy to discuss any concerns that faculty may have regarding the recording of classes. The primary interest has always been to protect the privacy of students. It has been the practice of distributing copies of class videos to students when they have missed a class due to bad weather, loss of internet to a center, or when a concern or complaint of a prohibited action has taken place. It has never been the policy to randomly view class videos. Dr. McFarlane and the Distance Education Committee have been working together on updating the Interactive Video Classes (IAV) Lecture Capture policy. Once again, with specific attention given to maintaining the privacy of students. The issue is not when an IAV or Lecture Capture classes are being recorded, its when they are requested to be re-recorded and then distributed. He assured the Senate the administration only view videos when something has come forward, such as a possible issue with an instructor or prohibited activity by a student. The administration uses them as evidence and it is far better than he said, she said. He assured the Senate in the revised policy it specifically states; to be used for back-up purposes; instructors can review videos for the purpose of evaluating a presentations; instructors may sign a release form for copies for a variety of reasons e.g. tenure/mentoring committee viewing instructors work for an online class; Otherwise, recordings shall not be viewed by others except with due cause regarding prohibited activities within a class setting. The only persons authorized to view recordings, under such conditions, shall be administrators supervising the position, instructing the class or those designated by the president of the college. Recording shall not be retained deliberately for review without cause and shall not be viewed otherwise unless authorized by the instructor. Dr. McFarlane reiterated that class videos would not viewed without cause. It was suggested by a Senate member, to protect the college from any liability, language may need to be added specifically stating when viewing, for any reason, the subject of the view must be notified and be given the opportunity to or have a representative at the viewing. Discussion took place regarding facultys concerns about the administration looking for specific or particular issues, how and where videos would be reviewed and the length of time they would be kept. Dr. McFarlane responded that it has never been the intent of the administration to view videos without cause and this exact language has been added to the revised policy. He went on to say, he couldnt state the administration would never view class videos but there would have to be a cause. The revised policy instructs all videos to be kept for 24 hours by the IAV Department. Bob Hannu, IAV Coordinator/Technician interjected, copies of videos were provided on a regular basis due to weather. Pat Anderson, Director of Environmental Health, Safety and Security added, it has always been her experience, the viewing of videos has been at the request of a faculty member. It has been when he or she has had a classroom issue. Due to the vast area GBC covers, viewing a video proves to be useful when she needs to assess classroom situations. Her department relies on the videos as a tool; it allows her to analyze the particular situation or complaint. Ms. Anderson hoped the Senate would allow this policy to go forward. Dr. McFarlane and Carrie Bruno were thanked for all the work that has been done on the revised policy and were urged to keep the policy as clear as possible. Chair Theriault advised that the Distant Education Committee would review all issues and provide a revised policy for Senate to consider. Evaluation Process Dr. McFarlane informed the Senate, he and Norm Whittaker, Faculty & Administrative Evaluation Committee Chair, have been working together on the process. Concerns have been brought to him about part-time instructors evaluations. He reminded everyone that the primary purpose of part-time instructors evaluations are meant to be: A mentoring process (after initial evaluation, done every 5 years thereafter) Need to be kept simple and focused on the important things. Do not make it more rigorous than for a full-time faculty; Assist the part-time instructor and to help them on a positive basis; Interject if the instructor needs help. He further reminded the Senate that part-time instructors serve at the pleasure of the college. If issues arise that cannot be dealt with or taken care of, they will be let go. It is important to make sure part-time instructors evaluations are kept simple and focused. senate chair report: Information Chair Theriault reminded the Senate that Sonja Sibert, Vice President for Business Affairs, would be visiting in April and Lynn Mahlberg, Vice President of Student Services, visits in May. Chair Theriault announced the first Campus Conversations, Conversations with Curtis, will be held on Friday, April 3rd at 1:30 p.m. He requested, to start, questions be emailed to him. It will be an open forum for academic and administrative faculty. Chair Theriault provided the Senate with an update of the March 5th Board of Regents meeting. He said the meeting was very boring without Regent Knecht. There were 3 new Regents appointed, including Robert Davidson, founder of The Davidson Academy of Nevada. He also visited with the other 2 Regents and thought they would be good for GBC. Chair Theriault called for 30 seconds of silence in respect to the passing of former Regent Jack Schofield. Chair Theriault reported on the Senate Chairs meeting. The Senate Chairs will be bringing forward; Next years textbook policy, requested by NSHE. NSHE has requested a more universal application. Institutional level annual Presidents Survey. The survey will have a blanket set of questions to all institutions. The survey will afford information to all presidents on he/she are doing. The survey information will also be forwarded to the Chancellor. COMMittee reports Academic Standards Written/Verbal Report/Action Item Chair Scott Gavorsky reported the Committee received a request from Heather Steel, CTE College Credit Coordinator, to review the new Ĵý Career and Technical Education (CTE) College Credit program (formerly the Tech Prep Program), which has been revised to bring it into alignment with new NSHE Board of Regents (BoR) policies for CTE College Credit programs, designed in conjunction with the Nevada Board of Education. Scott Gavorsky brought forward the committees approved action items: The changes were as follows (see pages 2 3 of the committees report): The shift to using an S (Satisfactory) grade for the transferred credits by all institutions of higher learning. While GBC and other institutions had shifted to awarding grades based on high school grades, the original Tech Prep program had specified the granting of P (Pass) for the credit. Students would have to maintain a 3.0 GPA across their entire high school program, rather than in each individual course in that program. This requirement mirrors the existing Tech Prep policy of a B average being necessary for college credit. The new policy contains provisions for a transition period from 2016 through 2017 for the new policies, since some high school students are in the middle of programs. The BoR and the Nevada Board of Education have negotiated articulation agreements based on learning outcomes to guide CTE departments in the granting of credits. The proposed policy aligns the language in both GBC Policy, section 6.1 Student Services and the Catalog; previous iterations had used different language to describe the same program. Chair Theriault called for a motion to approve the committees changes. A motion was made by Heather Steel and seconded by Jonathan Foster to approve changes as written. The motion carried with two abstentions. Assessment Written Report Committee Chair Daniels stated that a written report was submitted. Budget & Facilities Written Report Bylaws Written Report Compensation & Benefits No Report Curriculum & Articulation Written Report/Action Item Jonathan Foster brought forward the committees approved action items: Course DescriptionPEX 199Course Revision: Title change and catalog change. Title change from Special Topics in Recreational and Physical Education to Special Topics. Catalog description change from: Selection will depend on current interests and needs. Student Open Workout, Relaxation Techniques, and New Years Resolution are some examples of selections in this category. Descriptions of individual Special Topics in Recreation will be found in the current class schedule to: Open Workout is one of the regularly offered Special Topics PEX courses. It is a self designed workout class with full use of the fitness facility and equipment. Other PEX 199 courses are based on current trends and interests. Descriptions of individual Special Topics PEX courses can be found in the current class schedule. ApprovedPEX 207Course Revision: Title change and course reactivation. Title change from Slimnastics to Total Fitness and Weight Control to be consistent with changes to CCN. Catalog description: This class will provide the information and tools to help the student make evidence based decisions concerning fitness, nutrition, and weight control. The class includes a 30 minute workout followed by a lecture/activity on nutrition and applying nutrition concepts in real world meal planning and preparation, for long term weight control.Approved Informational Item: Course DescriptionA.S. (Biological Sciences-B.S.)It was brought to the committee chairs attention that the A.S. degree included in the B.S. in Biological Sciences program proposal approved at Februarys Faculty Senate meeting was not specifically mentioned in the chairs verbal presentation of the new degree program. The degree and its requirements were included in the written degree proposal distributed to faculty senate. Thus, as the distributed proposal indicated, the B.S. degree as approved included the A.S. degree. Chair Theriault called for a motion to approve the committees course changes. A motion was made by Karen Kimber and seconded by Cindy Hyslop to approve the committees course changes. The motion passed unanimously. Department Chairs Written Report/Action Item Chair Hyslop brought forward the committees approved changes to the revised Policy and Procedures, Chapter 3.4, Department Chairs Responsibilities. Chair Theriault called for a motion to approve the committees revised Policy and Procedures to the Department Chairs Responsibilities. A motion was made by Jonathan Foster and seconded by Pete Bagley to approve the committees revised policy and procedures. The motion passed unanimously. Distance Education No Report Faculty & Administrative Evaluations Verbal & Written Report Norm Whittaker, Committee Chair, reported the committee has been working on Phase I of the instructions. Some wording changes have been made and Performance Rating Comments, was taken from the front of the instructions and moved to the end of the instructions. The committee will be meeting again after spring break and once Dr. McFarlane has had a chance to review the changes, the new instructions will be available to everyone. Chair Whittaker clarified, within the new instructions, emphasis has been given to the Comments and Other Activities section. The new instructions clarify when a box is checked within this section, but does not contain an asterisk, a comment needs to be entered. Previous instructions did not make this point clear. This section, because of how it affects your self-evaluation, must be filled-out completely. As a part of your official evaluation, completed by your supervisor, will use information from your self-evaluation. It is very important to make all aspects of your self-evaluation as clear and concise as possible. Chair Whittaker informed the Senate once you are evaluated, the evaluation goes into your employee file. Your evaluation is an official document, governed by federal law and you have the right to appeal it. What you enter on your self-evaluation is a back-up to support your stand. It is not necessary to write a full description of what you did on each committee or community service work, but to make sure to list each committee and/or community service performed, then add a short synopses of what each was about. If questions arise, committee minutes or attendance logs can be reviewed. Chair Whittaker advised the committee will begin to working on Phase II of the instructions. Faculty/Staff Safety No Report Gen Ed Ad Hoc Committee No Report Library No Report Part-time Instructors No Report Personnel No Report Student Relations Written Report Non-senate Committees A.C.E. Written Report Child Care Center No Report TAACCCT Grant No Report TEC Written Report FOUR-YEAR COMMITTEE REPORTS Bachelor of Arts in Integrative Studies No Report Bachelor of Applied Science No Report Career & Technical Education (CTE) No Report Health Sciences & Human Services No Report UNFINISHED BUSINESS None NEW BUSINESS Chair Theriault reported the Bylaws Committee has been redrafting the Faculty Senate Bylaws and will be submitting the revisions for its first reading at the April 17th meeting. 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Any and all donations for the silent auction would be welcomed. PUBLIC COMMENT ADJOURNMENT Action It was moved to adjourn the meeting at 10:04 a.m.     Faculty Senate Meeting Friday, March 20, 2015 Page  PAGE 1 of  NUMPAGES 7 efklrstuyzޫ hd{lhKZhB> ) Body Texth^>;@> J) List Number 3  & F2L2 P/Date$^a$2P@"2 6 Body Text 2Po1P 6Body Text 2 CharCJ_HaJmH sH tH L1@BL sh List Number & F<5>*<R< I Comment TextCJaJHjQRH I Comment Subject ^5\4@r4 )Header  !4 @4 )Footer  !P`P q)5 No Spacing ^CJ_HaJmH sH tH 8@8 2U List Paragraph>O> } Agenda detail  & FHH EO{ Balloon TextCJOJQJ^JaJN/N EO{Balloon Text CharCJOJQJ^JaJPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭VvnB`2ǃ,!"E3p#9GQd; H xuv 0F[,F᚜K sO'3w #vfSVbsؠyX p5veuw 1z@ l,i!b I jZ2|9L$Z15xl.(zm${d:\@'23œln$^-@^i?D&|#td!6lġB"&63yy@t!HjpU*yeXry3~{s:FXI O5Y[Y!}S˪.7bd|n]671. tn/w/+[t6}PsںsL. 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