ࡱ> ^`]o <bjbj 7\zfzf4 kkkkk,T6h" y6{6{6{6{6{6{6$b8;P6k$$$6kk6888$ kky68$y6884!6 iuD*. 5"e66065"h;8h;D!6h;k!6D$$8$$$$$668$$$6$$$$h;$$$$$$$$$ 1: ARTICLE VII. SENATE COMMITTEES 7.1 Function. Senate committees serve to advance the needs of GBC and its mission, its faculty in terms of academic freedom, shared governance, and faculty welfare. All faculty, with the exception of Executive Faculty and Deans, are expected to perform institutional service. Service, in general, are activities outside ones professional position. Institutional service can involve sitting on at least one approved Senate committee OR other institutional service as approved by their supervisor. The Senate has two types of committees that are approved by simple majority vote of the Senate. Standing committees are permanent faculty senate committees that have a major role in promoting the mission of the college and its faculty; Ad hoc committees are temporary bodies formed for a specific purpose, a defined time period, and are proposed and approved by the Senate. An ad hoc committee is automatically dissolved at the end of the timeline, which cannot exceed the current academic year; Examples could be equipment awards, library projects, evaluations, etc. The Senate has the discretion to both make and to amend its determination of Senate-related committees. Committees that are NOT considered Senate related include, but are not limited to: Department-level committees, tenure committees, committees that exist only due to a specific event/purpose such as special task force committees, scholarship committees, graduation committees, committees that exist for one semester's time or less, advisory boards, and non-college committees; Task Forces are outside the purview of the faculty senate and are generally originated and approved by administration. All faculty must perform work on at least one approved Senate committee OR other institutional service approved by their supervisor as part of their workload. Faculty who receive compensation or work release cannot apply that activity to the service requirement. 7.2. Membership on Committees Committees are composed of a Chair, members of administrative and academic faculty, and ex-officio members assigned as needed. Chairs and regular members of committees are voting members while ex-officio is not. Committee service begins with the first Senate meeting of the fall semester and ends with the last meeting during spring semester. The Senate Chair shall appoint faculty members to standing and ad hoc Senate committees after July 1st of a given year but prior to the first Senate meeting of the fall semester. At the end of each spring semester faculty are to identify committee preferences, but appointment to preferred committees is not guaranteed. The Senate Chair may make assignments to meet the needs of shared governance, academic freedom, faculty welfare, and the institution. The Senate Chair shall appoint committee chairs, with the agreement of the selected faculty member. Senate committees may need to include Executive Faculty, students, and/or classified staff. These members shall be non-voting, ex-officio members of the committees to which they have been appointed. 7.3 Committee Member Duties Committee Chair Attend monthly Executive Committee meetings; Schedule and hold monthly committee meetings; Lead organizer for duties/activities and take attendance; Consult with ex-officio members in regard to policy and actions; Coordinate and consult with the Senate Chair, staff, faculty, and/or administration as needed; Prepare committee reports for each meeting (including date, members present/absent, summary of discussion/activities, actions recommended, etc.); Submit a monthly, written committee report to the Senate including attendance; Maintain committee webpage (list current members, post minutes/reports, maintain current links to related policies on the GBC Policies and Procedures webpage); Assure committee review and voting for proposed actions/policies; And present actions or other items to the Senate as needed. B. Regular Member Attend monthly meetings; Participate as requested by the committee chair; Facilitate completion of committee tasks; Respond to chair requests for assistance; And vote on actions of the committee. C. Ex-Officio Attend committee meetings as needed (a designee may be appointed); Advise and consult with the committee in regard to policy development and implementation and as needed for other activities/issues; Provide guidance in regard to existing college policy and procedure; Provide additional expertise and perspective; And do not vote on committee actions nor present action items to the Senate. 7.4 Termination of Chairs and Members At the recommendation of the committee chair, any member of a Senate committee who is absent for more than two scheduled meetings may be dismissed from the committee, with the approval of the Senate Chair; If the committee chair is absent more than two scheduled meetings, the Senate Chair may replace him/her with a new committee chair. Terminations will be reported to appropriate supervisors by the Senate Chair. 7.5 Senate Standing Committees All Senate committees will adhere to applicable NSHE Code, GBC Policy and Procedure, state and other relevant policies and codes. The aim of committees is to collaborate with other committees and administration in order to further the mission of GBC. Only standing committees are listed in these bylaws. 1. Academic Standards and Assessment Charges: Review and/or recommend policies on academic standards such as, grading, course or semester forgiveness, and academic dishonesty; Conduct grade appeals as detailed in GBC Policy; Provide policy guidance on course and program level student learning outcomes and assessment issues; Establish and/or review the program evaluation process and results, in conjunction with the appropriate dean; Evaluate course and program level assessment processes and make recommendations as needed; Communicate with the appropriate deans in order to coordinate assessment issues; Review and make recommendations on other topics as assigned by the Faculty Senate Chair, the Faculty Senate Executive Board, or the Faculty Senate Body; Recommends policies regarding grade appeals, admissions, transfers, and general academic regulations; Reviews departmental recommendations regarding requests for nontraditional credit; Composition: Representation should come from academic faculty with broad participation from programs and departments; And the Vice President for Student and Academic Affairs or a designee shall be the ex-officio member of this committee. 2. Bylaws Charges: Review and recommend bylaw changes in line with NSHE and GBC policy and code; Review and recommend additions/deletions to the list of standing and ad hoc senate committees. A simple majority vote of the Senate is required; And review and recommend standing committee charges and composition. Composition: Faculty Senate Vice Chair will be the chair of this committee; Two faculty members who are tenured; And one administrative faculty member with at least 5 years of professional employment at Ĵý. 3. Compensation and Benefits Charges: Reviews and makes recommendations for workload policy; Recommends distributions of allocated professional development monies; Makes recommendations on policies and priorities for equity adjustments for faculty; Members will research and report on issues regarding salary and benefits such as workload equity, health care benefits, retirement, funding for cost of living adjustments (COLAs), salary increases, salary schedules, and maintaining national and regional salary competitiveness; Makes recommendations on policies regarding compensation related to intellectual property; Establishes criteria and makes recommendations on the distribution of available merit monies; Chair is required to serve on any GBC Budget Task Force; And this committee does not consider grievance issues. Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. Composition: Representation should come from academic and administrative faculty; The Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. 4. Curriculum Review Charges: Review and recommend policy for required course syllabi components including updated policy links; Reviews syllabi for new courses, regular and approved general education, including recommendations for the required components, organization, and clarity; Reviews and recommends major requirements of degree and/or certificate program proposals in coordination with the appropriate dean; Reviews and recommends new degree and/or certificate program proposals in coordination with appropriate dean; Reviews and recommends the elimination of degree and/or certificate programs in coordination with appropriate dean; Reviews and recommends program review protocol and reporting requirements for each division, degree and/or certificate program review processes, and reporting in coordination with the appropriate dean; Reviews and recommends degree and/or certificate program review reports; And the committee does not conduct administrative tasks such as: pre-requisite changes, credit hour changes, repeatability of a course, NSHE common course numbering, course articulation, etc. Composition: Representation should come from academic faculty; And the Registrar or designee serves as an ex-officio member of this committee. 5. Executive Charges: Orients committee chairs in regard to committee function, duties, and goals for the year; Meets prior to each senate meeting to set the agenda for that meeting; Receives status reports from committee chairs or designees; Receives information related to faculty welfare, shared governance, and academic freedom. Reports this information to the senate and administration as needed; Recommends the creation and dissolution of senate committees; And receives petitions and makes recommendations for termination of senate officers and committee chairs. Composition: Senate Chair, Senate Vice Chair, and Secretary. Committee Chairs or designee. 6. General Education Charges: Recommends and reviews policies and procedures for lower and upper-division general education objectives and assessment plans in consultation with relevant departments; Reviews general education syllabi for lower and upper division courses including objectives and assessment plans in consultation with relevant departments; Reviews and makes recommendations for proposed lower- and upper-division general education (learning objectives and assessment plans) courses in consultation with relevant departments; Recommendations by the committee for a course are submitted to the appropriate dean. If the dean approves the course for inclusion on the general education grid, the form is submitted by the dean to the Curricular Review committee; Reviews and makes recommendations for program/certificate learning outcomes and assessment plans in consultation with relevant programs/departments; Reviews and recommends the removal of general education courses; Recommended assessment plans for courses and/or programs/certificates are forwarded to the appropriate dean; And coordinates with the appropriate department and Admissions and Records regarding transfer and articulation issues for general education courses. Composition: The majority of members should be academic faculty from departments who teach general education courses; A few members may come from programs that require general education coursework; And the Vice President for Student and Academic Affairs or designee serves as an ex-officio member of this committee. 7. Personnel Charges: Receives and reviews tenure and mentor application packets for completeness per policy; Forwards acceptable tenure/mentor application packets to the appropriate Vice President office; Receives, reviews and makes recommendations for emeritus status applications; Receives, reviews and makes recommendations for sabbatical applications; At least one committee member must serve on all professional search committees; Recommends representatives for professional search committees who ensure adherence to NSHE and GBC professional search policies; representatives cannot be members of the department conducting the search; The committee chair will ensure assignments to the professional search committees are evenly distributed amongst personnel committee members; Reviews and recommends policy pertaining to hiring, tenure, mentoring, sabbatical, emeritus status and other personnel issues; One or more members would serve on a Special Hearing Committee (BOR Handbook, Title 2, Ch 6.11.3); This committee does not consider grievance issues. Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws; And administration and Human Resources will provide guidance and training for the professional search processes, the role of the personnel representative on professional searches, and the reporting of improper employee conduct during professional searches. 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