ࡱ> o qgbjbj Lzfzfq_~ ~ QQQQQeeeee8uuuuud" 7777777$L:=P!8Qdd!8QQuu688 QuQu77767upq( S7"7n8<8u7"R=R=D7R=Q7P!8!88R=~ : ARTICLE VII. SENATE COMMITTEES A.7.1 Function. Committees Senate committees serve to advance the needs of GBC and its mission, and are integral to the functioningits faculty in terms of academic freedom, shared governance. There , and faculty welfare. All faculty, with the exception of Executive Faculty and Deans, are expected to perform institutional service. Service, in general, are threeactivities outside ones professional position. Institutional service can involve sitting on at least one approved Senate committee OR other institutional service as approved by their supervisor. The Senate has two types of Senate committees: that are approved by simple majority vote of the Senate. Standing committees are permanent faculty senate committees that have a major role in promoting college governance; Service committees have a limited role in governance but do have an important, on-going role in fulfilling the mission of GBCthe college and its faculty; Ad hoc committees are temporary bodies formed for a specific purpose and, a defined time period., and are proposed and approved by the Senate. An ad hoc committee is automatically dissolved at the end of the timeline, which cannot exceed the current academic year; Examples could be equipment awards, library projects, evaluations, etc. The Senate has the discretion to both to make and to amend its determination of Senate-related committees. Committees that are notNOT considered Senate related include, but are not limited to, department: Department-level committees, tenure committees, committees that exist only due to a specific event/purpose such as special task force committees, scholarship committees, graduation committees, committees that exist for one semester's time or less, advisory boards, and non-college committees.; All faculty, with the exception of Executive Faculty and Deans, Task Forces are outside the purview of the faculty senate and are generally originated and approved by administration. All faculty must perform work on at least one approved Senate committee OR other institutional service approved by their supervisor as part of their workload unless other institutional service has been approved by their supervisor. In general, faculty. Faculty who receive compensation or work release to serve as a department chair, program supervisor/coordinator, committee chair, supervisor, or coordinator cannot cannot apply that activity to the service requirement and must serve on at least one additional Senate committee. An exception to this is the chair of the Department Chairs committee who can apply this activity to the committee service requirement.. B7.2. Membership on Committees Committees are composed of a Chair or Co-Chairs, members of administrative and teachingacademic faculty, and ex-officio members assigned as needed. Chairs and regular members of committees are voting members while ex-officio areis not. Committee service begins with the first Senate meeting of the fall semester and ends with the last meeting during spring semester. The Senate Chair shall appoint faculty members to standing and ad hoc Senate committees after July 1st of a given year but prior to the first Senate meeting of the fall semester. At the end of each spring semester faculty are to identify committee preferences, but appointment to preferred committees is not guaranteed. The Senate Chair may make assignments to meet the needs of shared governance and the institution. At this time, the Chair shall appoint committee chairs, with the agreement of the selected faculty member. Committee members shall represent the diversified interests of GBC. AtThe Senate Chair may make assignments to meet the requestneeds of the Senate shared governance, academic freedom, faculty welfare, and the institution. The Senate Chair shall appoint committee chairs, with the agreement of the persons appointed, selected faculty member. Senate committees may need to include Executive Faculty (recommended by the President),, students (recommended by the student government),, and/or classified staff (recommended by Classified Council).. These members shall be non-voting, ex-officio members of the committees to which they have been appointed. C. 7.3 Committee Member Duties Committee Chair Attend monthly Executive Committee meetings; Schedule and hold regularmonthly committee meetings; Lead organizer for duties/activities and take attendance; Consult with ex-officio members in regard to policy and actions; Coordinate and consult with the Senate Chair, staff, faculty, and/or administration as needed; Prepare committee reports for each meeting (including date, members present/absent, summary of discussion/activities, actions recommended, etc.); Submit a monthly, written committee report to the Senate including attendance; Maintain committee webpage (list current members, post minutes/reports, maintain current links to related policies on the GBC Policies and Procedures webpage); Assure committee review and voting for proposed actions/policies; and PresentAnd present actions or other items to the Senate as needed. B. Regular Member Attend monthly meetings; Participate as requested by the committee chair; Facilitate completion of committee tasks; Respond to chair requests for assistance; and VoteAnd vote on actions of the committee. C. Ex-Officio Attend committee meetings as needed (a designee may be appointed if needed); Advise and consult with the committee in regard to policy development and implementation and as needed for other activities/issues; Provide guidance in regard to existing college policy and procedure; Provide additional expertise and perspective; and DoAnd do not vote on committee actions nor present action items to the Senate. D.7.4 Termination of Chairs and Members At the recommendation of the committee chair, any member of a Senate committee who is absent for more than two scheduled meetings may be dismissed from the committee, with the approval of the Senate Chair. ; If the committee chair is absent more than two scheduled meetings, the Senate Chair may replace him/her with a new committee chair. Terminations will be reported to appropriate supervisors. E.Terminations will be reported to appropriate supervisors by the Senate Chair. 7.5 Senate Standing Committees All Senate committees will adhere to applicable NSHE Code, GBC Policy and Procedure, state and other relevant policies and codes. The aim of committees is to collaborate with other committees and administration in order to further the mission of GBC. Only standing committees are listed in these bylaws. 1. Academic Standards and Assessment Grade Charges: Review and/or recommend policies on academic standards such as, grading, course or semester forgiveness, and academic dishonesty; Conduct grade appeals as detailed in GBC Policy; Provide policy guidance on course and program level student learning outcomes and assessment issues; Establish and/or review the program evaluation process and results, in conjunction with the appropriate dean; Evaluate course and program level assessment processes and make recommendations as needed; Communicate with the appropriate deans in order to coordinate assessment issues; Review and make recommendations on other topics as assigned by the Faculty Senate Chair, the Faculty Senate Executive Board, or the Faculty Senate Body; Recommends policies regarding grade appeals, admissions, transfers, and general academic regulations; Creates and revises policies pertaining to student academic performance, honors, and graduation; and Reviews departmental recommendations regarding requests for nontraditional credit.; TheComposition: Representation should come from academic faculty with broad participation from programs and departments; And the Vice President for Student and Academic Affairs or a designee shall be the ex-officio member of this committee. Assessment NOTE: Appointment to this committee extends for two years. Oversees academic program2. Bylaws Charges: Review and course assessment; Recommends policiesrecommend bylaw changes in line with NSHE and procedures related to assessment; Oversees course rotation schedule; MaintainsGBC policy and distributes the Course Assessment Report Form; andcode; Complete a course assessment summary to be submitted the office of the VPAA. The Director of Institutional Research and Effectiveness shall be the ex-officio member of this committee. BudgetReview and recommend additions/deletions to the list of standing and ad hoc senate committees. A simple majority vote of the Senate is required; And review and Facilities Distributes designated funds collected through student registration fees, allocated to the General Improvement Feerecommend standing committee charges and Technology Fee Regular; andcomposition. Receives and considers input from staff, faculty, students and interested persons concerning the plans for, or problems with, proposed and/or existing campus buildings, parking, and landscaping. The Composition: Faculty Senate Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. TheChair will be the chair of this committee is a standing member of the GBC Budget Task Force committee.; Two faculty members who are tenured; And one administrative faculty member with at least 5 years of professional employment at Ĵý. 3. Compensation and Benefits Distributes Charges: Reviews and makes recommendations for workload policy; Recommends distributions of allocated facultyprofessional development and travel monies; Makes recommendations on policies and priorities for equity adjustments for faculty and matters; Members will research and report on issues regarding salary and benefits such as workload equity, health care benefits, retirement, funding for cost of living adjustments (COLAs), salary increases, salary schedules, and maintaining national and regional salary competitiveness; Makes recommendations on policies regarding compensation related to intellectual property; Establishes criteria and makes recommendations on the distribution of available merit monies; Chair is required to serve on any GBC Budget Task Force.; The Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. NOTE:And this committee does not consider grievance issues. Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This committee does not consider grievance issues. Composition: Representation should come from academic and administrative faculty; The Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. 4. Curriculum and ArticulationReview Reviews and approves: New courses; Revisions to existing courses; Changes to course credits, prefixes, and numbering; New degree programs; Changes to course titles and descriptions for the catalog; Changing grading basis (e.g. A-F to S/U); and Changing repeatability. Review and consult on: Changing an existing program; Changing course prerequisites; and Deleting/reactivating a course. The Director of Admissions and RecordsCharges: Review and recommend policy for required course syllabi components including updated policy links; Reviews syllabi for new courses, regular and approved general education, including recommendations for the required components, organization, and clarity; Reviews and recommends major requirements of degree and/or certificate program proposals in coordination with the appropriate dean; Reviews and recommends new degree and/or certificate program proposals in coordination with appropriate dean; Reviews and recommends the elimination of degree and/or certificate programs in coordination with appropriate dean; Reviews and recommends program review protocol and reporting requirements for each division, degree and/or certificate program review processes, and reporting in coordination with the appropriate dean; Reviews and recommends degree and/or certificate program review reports; And the committee does not conduct administrative tasks such as: pre-requisite changes, credit hour changes, repeatability of a course, NSHE common course numbering, course articulation, etc. Composition: Representation should come from academic faculty; And the Registrar or designee serves as an ex-officio member of this committee. 5. Executive Distance Education Considers the use of learning management systems, Interactive Video, lecture capture and other emergent technologies used in an extended classroom environment; Provides a forum for dealing with evolving issues in distance and digital education and disseminates information about these issues to the Senate; and Makes recommendations to the Senate regarding distance education and delivery of instructional material; and Creates and revises policy dealing with distance education, learning management systems, and other related digital education products and services. Department Chairs Discusses and makes recommendations regarding interdepartmental issues; Discusses and makes recommendations regarding general concerns of faculty and professional staff; Facilitates communication between departments, programs, administration, and centers; Acts as a liaison between faculty and GBC administration; Recommends position priorities in hiring teaching faculty; Recommends policies related to department chair duties and departmental interactions with center directors; and Receives 4-year degree program reports and reports these to Senate. Bachelor program supervisors/coordinators, the directors of the Academic Success Center, Online Education, ABE/ESL, and the coordinators of Interactive Video and the library shall act as ex-officio members of this committee. Executive Charges: Orients committee chairs in regard to committee function, duties, and goals for the year; Meets prior to each Senatesenate meeting to set the agenda for that meeting; Receives status reports from committee chairs or designees; Reviews and comments on policy proposals prior to first-read in Senate; Receives Receives information related to faculty welfare, shared governance, and academic freedom. Reports this information related to faculty concerns and reports concerns to Senate to the senate and administration as needed; Recommends the creation and dissolution of senate committees; and ReceivesAnd receives petitions and makes recommendationrecommendations for termination of senate officers. Program supervisors/coordinators may participate in Executive Committee meetings in an ex-officio role. Faculty and Administrative Evaluation Formulates and revises criteria for the evaluation of executive faculty, teaching faculty, administrative faculty, and part-time instructors; Creates and revises policies and procedures for the evaluation of executive faculty, teaching faculty, administrative faculty, and part-time instructors; Maintains forms for professional evaluation, teaching observations, peer review, and other forms; and Assists in selecting course student rating forms. The Vice President for Academic Affairs or a designee shall be the ex-officio member of this committee. NOTE: Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This and committee does not consider grievance issues related to final evaluation or meritchairs. Faculty and Staff Safety Reviews environmental health and safety concerns brought forward by all members of the campus community, including classified staff, administrations and guests. Coordinates and consults with administration, faculty, and staff to identify emerging health and safety issues and laws in order to revise or suggest changes to policies and procedures; Verifies all suggested changes are in compliance with federal, state and local regulations and laws related to environmental health and safety; The Director of Environmental Health, Safety, and Security shall be an standing member of this committee. Composition: Senate Chair, Senate Vice Chair, and Secretary. Committee Chairs or designee. 6. General Education DevelopsCharges: Recommends and revisesreviews policies and procedures for lower and upper-division general education program structureobjectives and outcomes; Approves courses for inclusionassessment plans in the general education programconsultation with relevant departments; Reviews general education syllabi (for lower and upper division courses including INT seminars);objectives and assessment plans in consultation with relevant departments; AssessmentReviews and makes recommendations for proposed lower- and upper-division general education (learning objectives and assessment plans) courses in consultation with relevant departments; Recommendations by the committee for a course are submitted to the appropriate dean. If the dean approves the course for inclusion on the general education grid, the form is submitted by the dean to the Curricular Review committee; Reviews and makes recommendations for program/certificate learning outcomes and assessment plans in consultation with relevant programs/departments; Reviews and recommends the removal of general education program as needed; andcourses; CoordinatesRecommended assessment plans for courses and/or programs/certificates are forwarded to the appropriate dean; And coordinates with the appropriate department and Admissions and Records regarding transfer and articulation issues for general education courses. Composition: The Directormajority of Admissionsmembers should be academic faculty from departments who teach general education courses; A few members may come from programs that require general education coursework; And the Vice President for Student and Records Academic Affairs or designee serves as an ex-officio member of this committee. Library Review Library budget requests; Recommendations for acquisitions; Receive reports from the Library faculty; Seeks input from library clientele to assess and improve library resources and services as required for accreditation; and The coordinator/director or a designee of the library shall be an ex-officio member of this committee. Part-time Instructors Organize on-line orientation for part-time instructors; Advocate issues relating to part-time instructors to Senate, and seek action if need be; Organize and maintain the on-line orientation for part-time instructors; Organize in-service events for part-time instructors; Maintenance and distribution of the Part-Time Instructor Handbook; and Collaborate with the Evaluation Committee for Part-time instructor Performance Review. 7. Personnel Charges: Receives and reviews tenure and mentor application packets for tenure, mentor, emeritus and sabbatical; Reviews tenure and mentor application packets to ensure that tenure/mentorcompleteness per policy has been adhered to throughout the process; Forwards acceptable tenure/mentor application packets to the appropriate VPVice President office; Receives, reviews and makes recommendations for emeritus status applications; Receives, reviews and makes recommendations for sabbatical applications; Assists in At least one committee member must serve on all professional searches by having a representative on the search committeecommittees; Creates and revisesRecommends representatives for professional search committees who ensure adherence to NSHE and GBC professional search policies; representatives cannot be members of the department conducting the search; The committee chair will ensure assignments to the professional search committees are evenly distributed amongst personnel committee members; Reviews and recommends policy pertaining to hiring, tenure, mentoring, sabbatical, emeritus status and other personnel issues; and The Vice-President of Business AffairsOne or more members would serve on a designee shall be an ex-officioSpecial Hearing Committee (BOR Handbook, Title 2, Ch 6.11.3); This committee member. The chair of this committee is a standing member of the GBC Budget Task Force Committee. NOTE:does not consider grievance issues. Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This committee does not consider grievance issues.; Student Relations One member of the committee will meet student body officers on a monthly basis; Encourages campus-wide community involvement in college functions; Presents student concerns before the Senate for consideration; Advertise and awards scholarship funds; and Works systematically to replenish and increase scholarship funds. The President of GBC's student government organization shall be an ex-officio committee member. TheAnd administration and Human Resources will provide guidance and training for the professional search processes, the role of the personnel representative on professional searches, and the reporting of improper employee conduct during professional searches. Composition: Broad participation from academic and administrative faculty; The chair of this committee is a member of the GBC Budget Task Force Committee; And the Vice-President for Studentof Business Affairs or a designee shall be an ex-officio committee member. F. Process for Creating and Dissolving Committees Standing Any member of Senate may propose to create or dissolve a standing Senate committee. A written proposal and justification can be presented to Faculty Senate in consultation with the Senate Chair. The proposal must specify the duties and tasks of a new committee. The Senate Chair consults with Executive Committee and may recommend the creation or dissolution to Senate. A simple majority vote of the Senate is required to create or dissolve a standing committee. Because standing committees are listed in these bylaws, the creation/dissolution of a standing committee (or the moving from ad hoc status to standing status or vice versa) also requires an amendment to these bylaws and must be accomplished according to the process in Article VIII. Service Any member of Senate may propose to create or dissolve a service committee. Potential service committees might include college-wide accreditation committees; committees to improve student performance; committees to encourage campus activities. A written proposal and justification can be presented to Faculty Senate in consultation with the Senate Chair. The proposal must specify the duties and tasks of a new committee. The Senate Chair consults with Executive Committee and may recommend the creation or dissolution to Senate. A simple majority vote of the Senate is required to create or dissolve a standing committee. Ad hoc Any member of Senate may propose to create, reactivate, or dissolve an ad hoc Senate committee. The proposal to create, reactivate or dissolve an ad hoc committee can be made in Faculty Senate, Executive Committee or in consultation with the Senate Chair. A justification for the committee, a specified time frame, and delineation of specific duties and tasks will be specified by the Senate Chair in writing. The Senate Chair consults with Executive Committee and then recommends the ad hoc committee to Senate. A simple majority vote of the Senate is required to approve an ad hoc committee. An ad hoc committee is automatically dissolved at the end of the timeline. 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