ࡱ> SURo TJbjbj .fzfzfTBJJ,D@tHHHHH777$jj77777HH7 HH7H0 qq(AF0@$7777777777@7777777777777J@ : ARTICLE VII. SENATE COMMITTEES A. Function Committees serve to advance the needs of GBC and its mission, and are integral to the functioning of shared governance. There are three types of Senate committees: Standing committees are permanent faculty senate committees that have a major role in promoting college governance; Service committees have a limited role in governance but do have an important, on-going role in fulfilling the mission of GBC; Ad hoc committees are temporary bodies formed for a specific purpose and defined time period. The Senate has the discretion both to make and to amend its determination of Senate-related committees. Committees that are not considered Senate related include, but are not limited to, department-level committees, tenure committees, committees that exist only due to a specific event, committees that exist for one semester's time or less, and non-college committees. All faculty, with the exception of Executive Faculty and Deans, must perform work on at least one approved Senate committee as part of their workload unless other institutional service has been approved by their supervisor. In general, faculty who receive compensation or work release to serve as a department chair, program supervisor/coordinator, committee chair, supervisor, or coordinator cannot apply that activity to the service requirement and must serve on at least one additional Senate committee. An exception to this is the chair of the Department Chairs committee who can apply this activity to the committee service requirement. B. Membership on Committees Committees are composed of a Chair or Co-Chairs, members of administrative and teaching faculty, and ex-officio members assigned as needed. Chairs and regular members of committees are voting members while ex-officio are not. Committee service begins with the first Senate meeting of the fall semester and ends with the last meeting during spring semester. The Senate Chair shall appoint faculty members to standing and ad hoc Senate committees after July 1st of a given year but prior to the first Senate meeting of the fall semester. At the end of each spring semester faculty are to identify committee preferences, but appointment to preferred committees is not guaranteed. The Senate Chair may make assignments to meet the needs of shared governance and the institution. At this time, the Chair shall appoint committee chairs, with the agreement of the selected faculty member. Committee members shall represent the diversified interests of GBC. At the request of the Senate and with the agreement of the persons appointed, Senate committees may include Executive Faculty (recommended by the President), students (recommended by the student government), and/or classified staff (recommended by Classified Council). These members shall be non-voting, ex-officio members of the committees to which they have been appointed. C. Member Duties Committee Chair Attend Executive Committee meetings; Schedule and hold regular committee meetings; Lead organizer for duties/activities; Consult with ex-officio members in regard to policy and actions; Coordinate and consult with the Senate Chair, staff, faculty, and/or administration as needed; Prepare committee reports for each meeting (including date, members present/absent, summary of discussion/activities, actions recommended, etc.); Submit committee report to Senate; Maintain committee webpage (list current members, post minutes/reports, maintain current links to related policies on the GBC Policies and Procedures webpage); Assure committee review and voting for proposed actions/policies; and Present actions or other items to the Senate as needed. Regular Member Attend meetings; Participate as requested by the committee chair; Facilitate completion of committee tasks; Respond to chair requests for assistance; and Vote on actions of the committee. Ex-Officio Attend committee meetings as needed (a designee may be appointed if needed); Advise and consult with the committee in regard to policy development and implementation and as needed for other activities/issues; Provide guidance in regard to existing college policy and procedure; Provide additional expertise and perspective; and Do not vote on committee actions. D. Termination of Chairs and Members At the recommendation of the committee chair, any member of a Senate committee who is absent for more than two scheduled meetings may be dismissed from the committee, with the approval of the Senate Chair. If the committee chair is absent more than two scheduled meetings, the Senate Chair may replace him/her with a new committee chair. Terminations will be reported to appropriate supervisors. E. Senate Standing Committees All Senate committees adhere to applicable NSHE Code, GBC Policy and Procedure, state and other relevant policies and codes. The aim of committees is to collaborate with other committees and administration in order to further the mission of GBC. Only standing committees are listed in these bylaws. Academic Standards Grade appeals as detailed in GBC Policy; Recommends policies regarding admissions, transfers, and general academic regulations; Creates and revises policies pertaining to student academic performance, honors, and graduation; and Reviews departmental recommendations regarding requests for nontraditional credit. The Vice President for Academic Affairs or a designee shall be the ex-officio member of this committee. Assessment NOTE: Appointment to this committee extends for two years. Oversees academic program and course assessment; Recommends policies and procedures related to assessment; Oversees course rotation schedule; Maintains and distributes the Course Assessment Report Form; and Complete a course assessment summary to be submitted the office of the VPAA. The Director of Institutional Research and Effectiveness shall be the ex-officio member of this committee. Budget and Facilities Distributes designated funds collected through student registration fees, allocated to the General Improvement Fee and Technology Fee Regular; and Receives and considers input from staff, faculty, students and interested persons concerning the plans for, or problems with, proposed and/or existing campus buildings, parking, and landscaping. The Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. The chair of this committee is a standing member of the GBC Budget Task Force committee. Compensation and Benefits Distributes allocated faculty development and travel monies; Makes recommendations on policies and priorities for equity adjustments for faculty and matters related to intellectual property; Establishes criteria and makes recommendations on the distribution of available merit monies; Chair is required to serve on any GBC Budget Task Force. The Vice President for Business Affairs or a designee shall be the ex-officio member of this committee. NOTE: Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This committee does not consider grievance issues. Curriculum and Articulation Reviews and approves: New courses; Revisions to existing courses; Changes to course credits, prefixes, and numbering; New degree programs; Changes to course titles and descriptions for the catalog; Changing grading basis (e.g. A-F to S/U); and Changing repeatability. Review and consult on: Changing an existing program; Changing course prerequisites; and Deleting/reactivating a course. The Director of Admissions and Records serves as an ex-officio member of this committee. Distance Education Considers the use of learning management systems, Interactive Video, lecture capture and other emergent technologies used in an extended classroom environment; Provides a forum for dealing with evolving issues in distance and digital education and disseminates information about these issues to the Senate; and Makes recommendations to the Senate regarding distance education and delivery of instructional material; and Creates and revises policy dealing with distance education, learning management systems, and other related digital education products and services. Department Chairs Discusses and makes recommendations regarding interdepartmental issues; Discusses and makes recommendations regarding general concerns of faculty and professional staff; Facilitates communication between departments, programs, administration, and centers; Acts as a liaison between faculty and GBC administration; Recommends position priorities in hiring teaching faculty; Recommends policies related to department chair duties and departmental interactions with center directors; and Receives 4-year degree program reports and reports these to Senate. Bachelor program supervisors/coordinators, the directors of the Academic Success Center, Online Education, ABE/ESL, and the coordinators of Interactive Video and the library shall act as ex-officio members of this committee. Executive Orients committee chairs in regard to committee function, duties, and goals for the year; Meets prior to each Senate meeting to set the agenda for that meeting; Receives status reports from committee chairs or designees; Reviews and comments on policy proposals prior to first-read in Senate; Receives information related to faculty concerns and reports concerns to Senate and administration as needed; Recommends the creation and dissolution of senate committees; and Receives petitions and makes recommendation for termination of senate officers. Program supervisors/coordinators may participate in Executive Committee meetings in an ex-officio role. Faculty and Administrative Evaluation Formulates and revises criteria for the evaluation of executive faculty, teaching faculty, administrative faculty, and part-time instructors; Creates and revises policies and procedures for the evaluation of executive faculty, teaching faculty, administrative faculty, and part-time instructors; Maintains forms for professional evaluation, teaching observations, peer review, and other forms; and Assists in selecting course student rating forms. The Vice President for Academic Affairs or a designee shall be the ex-officio member of this committee. NOTE: Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This committee does not consider grievance issues related to final evaluation or merit. Faculty and Staff Safety Reviews environmental health and safety concerns brought forward by all members of the campus community, including classified staff, administrations and guests. Coordinates and consults with administration, faculty, and staff to identify emerging health and safety issues and laws in order to revise or suggest changes to policies and procedures; Verifies all suggested changes are in compliance with federal, state and local regulations and laws related to environmental health and safety; The Director of Environmental Health, Safety, and Security shall be an standing member of this committee. General Education Develops and revises general education program structure and outcomes; Approves courses for inclusion in the general education program; Reviews general education syllabi (including INT seminars); Assessment of general education program as needed; and Coordinates with the Admissions and Records regarding transfer and articulation issues for general education courses. The Director of Admissions and Records serves as an ex-officio member of this committee. Library Review Library budget requests; Recommendations for acquisitions; Receive reports from the Library faculty; Seeks input from library clientele to assess and improve library resources and services as required for accreditation; and The coordinator/director or a designee of the library shall be an ex-officio member of this committee. Part-time Instructors Organize on-line orientation for part-time instructors; Advocate issues relating to part-time instructors to Senate, and seek action if need be; Organize and maintain the on-line orientation for part-time instructors; Organize in-service events for part-time instructors; Maintenance and distribution of the Part-Time Instructor Handbook; and Collaborate with the Evaluation Committee for Part-time instructor Performance Review. Personnel Receives application packets for tenure, mentor, emeritus and sabbatical; Reviews tenure and mentor application packets to ensure that tenure/mentor policy has been adhered to throughout the process; Forwards acceptable tenure/mentor application packets to the appropriate VP office; Receives, reviews and makes recommendations for emeritus status applications; Receives, reviews and makes recommendations for sabbatical applications; Assists in all professional searches by having a representative on the search committee; Creates and revises policy pertaining to hiring, tenure, mentoring, sabbatical, emeritus status and other personnel issues; and The Vice-President of Business Affairs or a designee shall be an ex-officio committee member. The chair of this committee is a standing member of the GBC Budget Task Force Committee. NOTE: Grievance procedures addressing a faculty members dissatisfaction with an adverse annual evaluation rating or denial of merit can be found in Section 5.9 of the Ĵý Bylaws. This committee does not consider grievance issues. Student Relations One member of the committee will meet student body officers on a monthly basis; Encourages campus-wide community involvement in college functions; Presents student concerns before the Senate for consideration; Advertise and awards scholarship funds; and Works systematically to replenish and increase scholarship funds. The President of GBC's student government organization shall be an ex-officio committee member. The Vice-President for Student Affairs or a designee shall be an ex-officio committee member. F. Process for Creating and Dissolving Committees Standing Any member of Senate may propose to create or dissolve a standing Senate committee. A written proposal and justification can be presented to Faculty Senate in consultation with the Senate Chair. The proposal must specify the duties and tasks of a new committee. The Senate Chair consults with Executive Committee and may recommend the creation or dissolution to Senate. A simple majority vote of the Senate is required to create or dissolve a standing committee. Because standing committees are listed in these bylaws, the creation/dissolution of a standing committee (or the moving from ad hoc status to standing status or vice versa) also requires an amendment to these bylaws and must be accomplished according to the process in Article VIII. Service Any member of Senate may propose to create or dissolve a service committee. Potential service committees might include college-wide accreditation committees; committees to improve student performance; committees to encourage campus activities. A written proposal and justification can be presented to Faculty Senate in consultation with the Senate Chair. The proposal must specify the duties and tasks of a new committee. The Senate Chair consults with Executive Committee and may recommend the creation or dissolution to Senate. A simple majority vote of the Senate is required to create or dissolve a standing committee. Ad hoc Any member of Senate may propose to create, reactivate, or dissolve an ad hoc Senate committee. The proposal to create, reactivate or dissolve an ad hoc committee can be made in Faculty Senate, Executive Committee or in consultation with the Senate Chair. A justification for the committee, a specified time frame, and delineation of specific duties and tasks will be specified by the Senate Chair in writing. The Senate Chair consults with Executive Committee and then recommends the ad hoc committee to Senate. A simple majority vote of the Senate is required to approve an ad hoc committee. An ad hoc committee is automatically dissolved at the end of the timeline. 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