ࡱ> 241 RbjbjVV 4<<R || f[!6V@PZqT  0 x3".3"3"P3"| : Budget and Facilities Committee Equipment Submission Policies and Procedures All equipment request forms need to be filled out by the department chair or a designee. In the case of a division, each department in the division needs to submit their own equipment request form. All computer requests need to be coordinated through computer services. All IAV/ AV requests need to be coordinated through the Office of Classroom Technology. All equipment request forms need to be approved by the departments vice president or dean before submission to the Budget Committee. (This request was made by the Presidents Council.) The equipment requested should be listed in order of highest priority first on the equipment request form. Each piece of equipment requested needs to be accompanied by a statement on how the equipment will support the departments strategic plan and the continuous improvement of the program. Each piece of equipment requested needs to be accompanied by a statement on how the equipment will benefit the students, not the instructors. The submission deadline for equipment request forms is October 1st, or the first business day after October 1st. No applications will be accepted after the deadline. Exception: If a departments requested equipment line item is donated to the college and approved as a donation through the foundation, the said department can substitute a request for equipment of similar value after the deadline. Budget and Facilities Committee Equipment Allocation Policies and Procedures The requests will be reviewed alphabetically and the committee will do a preliminary allocation list. If a question arises or clarification is needed, the committee chair will contact the department chair and request the chair to come to the second meeting to answer any questions. The second meeting date will be made public in Faculty Senate or by email. Any department chair or designee is welcome to come to this meeting to present the reasons for their requests in person. The final allocations will be prioritized and prepared to be presented at the Presidents Council. If an equipment request is held up in Presidents Council, the remaining equipment allocations will move forward for approval in Faculty Senate. If an equipment request is denied by the Presidents Council, the department will have the opportunity to submit a new request for equipment of similar value. Departments are required to purchase the equipment which has been requested and awarded. They cannot substitute other equipment unless a justification is approved by the Presidents Council. Deadline for ordering equipment will vary from year to year and will be set by the Controllers Office. Budget and Facilities Committee Building Review Policies and Procedures The committee will review proposed new construction and remodeling to verify that all exterior designs are compatible with the present buildings. The committee will discuss needs or problems on a case by case basis as the need arises. 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