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DEPARTMENT CHAIRS MEETING
May 6, 2011 at 9:30 a.m.
Battle Mountain #1, Elko EIT #203, Ely #114, Pahrump #120, Winnemucca #115
Present: Bonnie Hofland, David Ellefsen, Pete Bagley, Danny Gonzales, Norm Cavanaugh, Mary Doucette, Amber Donnelli, Patty Fox, Linda Uhlenkott, David Freistroffer, Tom Matula, Charlene Mitchel, Mary Swetich, Lisa Campbell, Barbra Moss, Bret Murphy, Ed Nickel, Norm Whittaker
Absent: Bill Verbeck, Xunming Du, Lisa Frazier, Meachell LaSalle Walsh, Kris Miller, Angie de Braga
Guests: Mike McFarlane, Frank Daniels , Scott Hennefer
Meeting Notes from the April 8, 2011 were approved.
INT 100 GBC Orientation
The summer orientation is scheduled for Friday, August 5 and Saturday, August 27 is the fall orientation.
Representation from all departments for the 1:30 session is needed for the advising portion of the orientation.
For the 2:30 p.m. session David Freistroffer volunteered to present the high school to college session, Linda Uhlenkott will present the general education segment, and Ed Nickel will discuss plagiarism and the syllabus portion. Lisa Frazier will be contacted for a volunteer to talk about the WebCampus piece.
Adjunct Needs
Departments in need of adjunct instructors should contact Human Resources or the VPAA so that positions can be advertised. Advertisement will take place in the local Elko paper.
PeopleSoft
Departments should encourage adjunct instructors to check their GBC email over the summer. Important information will be disseminated over the course of the summer. Adjuncts will not lose access to email during this time period.
Faculty Center training will be scheduled during August for adjunct instructors.
Training for full-time faculty will take place by department. Departments will be contacted to schedule a fall 2011 refresher session.
There is a function in PeopleSoft that allows faculty to track course enrollments. The report is easy to access and supplies valuable information. Chairs were requested to contact Linda Uhlenkott for guidance.
Assessment
An assessment plan was distributed and explained. The plan contains two parts. The first part is the Institutional Assessment Plan and the second part is the Program/Discipline/Course Assessment Report.
The institutional assessment plan is an accreditation requirement. The plan includes both functional and academic areas. The new process focuses on mission fulfillment. GBC has received a few recommendations from NWCCU regarding the Year-One report. The evaluators were even a little critical of our mission statement. A review of the mission statement will take place during the summer months. Themes should reflect the mission. GBCs themes will have to be revised. Currently, only two of the themes fit the mission statement. The report indicated that GBC emphasizes too much on planning and not what we actually do. GBC will need to define what mission fulfillment is and provide evidence supporting the fulfillment.
The forms used for the Program/Discipline/Course Assessment section are user friendly and may still require some minor adjustments. Most information can be copied and pasted into the document. The form will be placed on the Assessment Committees website. A repository mechanism will be introduced so that a common access point can be utilized. The assessment plan will be introduced at Faculty Senate as an information item at the next meeting.
The last page of the plan is used by the BAIS and Social Sciences department to review syllabus. The goal of the review is to ensure all general education objectives are being met.
Department/Program Metrics for Regular Reporting
A list of ten basic items needed for all departments and programs are:
Student Enrollment
Headcount by department or program
FTE by student department or program
Instruction
FTE by course prefix
Student-teacher ratios by division
Successful completion rates by course prefix
Grade distribution by course
Completions
Degrees/certificates awarded
Time-to-degree by program
Credits-to-degree by program
Students transferring-out by program
Collection of these items will be compiled for each department and program. If a program or department needs additional information then IRE should be contacted. The data will be collected regularly and systematically then reported accordingly. Departments will be expected to respond to the results. Institutionally it is important that this information be gathered and collected for analysis purposes.
Chairs recommended two items be added to the matrix, they are average number of credits taken per semester by each student and number of times majors are changed prior to completion.
Programs and departments must have expected outcomes and measurement tools in place. This is not a choice; it is a requirement. The analysis ties into the assessment and strategic plans.
Faculty Overload Issues
Three different faculty overload concerns were identified.
Concern #1 Cost of overload
Concern #2 Quality of instruction
Concern #3 Increase total number of credits taught per semester to 18
Approximately $500,000 is paid annually in overload. From a cost point of view it less expensive than hiring adjuncts. Two-thirds of full-time faculty receive overload. The college must maintain sixty percent full-time and forty percent adjunct ratio. This ratio is monitored closely my administration.
Overload should be treated on as an individualized case-by-case situation between the faculty member and the VPAA.
Perception is a key component in the equation. One possible solution is to have only 12 workload units of overload during the regular semester. Anything over 12 workload units of overload would require the VPAAs approval. It was also suggested to have departments monitor the workload of faculty. Rather than adding new sections of live and interactive course perhaps enrollment caps could be increased to reduce overload. Overload for courses taught outside the regular semester is also a topic of conversation that needs to be defined.
Chairs were asked to confer with faculty in their departments. The item will be a topic for discussion during the fall 2011 semester.
Prioritization of Faculty Positions
All open faculty positions due to retirement, volunteer separations, or resignations will be included with vacant positions then prioritized accordingly.
Some vacant positions may need to be filled during the summer. An email meeting to prioritize vacant faculty positions will be utilized. Chairs agreed to follow this process.
Temporary positions will be advertized as open recruitments.
Bret Murphy requested the approval of recruiting for a tenure-track welding position. The committee acknowledged the importance of the position; however, decided not to make a decision until more information could be obtained concerning the budget.
The budget task force recommended reduction in two areas that require curricular review. In addition, the President asked the curricular review committee prioritize three reserve positions just in case the cuts are deeper than expected. The curricular review committee submitted recommendations to the President. The recommendations will be forwarded to the budget task force for consideration.
General Information
The last day to designate the management roles within the evaluation system must be entered by May 6.
Chairs were reminded that new adjuncts must be evaluated during their first semester then every five years after that. IRE has distributed the adjunct evaluation list to department chairs and support staff. IRE can be contacted for more information or for questions.
Long distance access will be revoked if telephone bills, with relative information, are not returned.
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