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" 6 ? : GBC iNtegrate & ML Meeting
December 3, 2010
Minutes
BHCR 2-3pm
Present: DJ Smith, Kat Hearon, Tony Villalobos, Keitha Donovan, Jan King, Micheline Craig, Cheri Harwell (SCS), Renee Davis( SCS) , Susanna Dorr, Scott Nielsen, Tawny Crum, Carin Hennessey, Andy Moore, Mark Fraga, Anneta Sharples, Laura Smith, Cindy Hyslop, Marsha Holford, Julie Byrnes, Tim Beasley, Cathy Fulkerson, Lora McCarty, Dodie Bryant (SCS), John Tully (SCS)
Admissions Marsha Holford will be taking over as Module Lead for Admissions. Will be seeking backfill position for ADA assistant. Will be working with Mark Myrhe, regarding testing web application and configuration. Hoping to move into PRD. BPGs should be completed within the next week as well as the workplan brought up to date.
Academic Advising Building coding schemes. Duplicate transcript credit rules in PS, will be removed.
Communications Committee 1st meeting will be held first part of December. Talked to TMCC about doing printed schedules. Issues with effective dating. Suggested that we map out schedule from SIS, will be trial and error process.
EPM Lora introduced Cathy Fulkerson. Cathy attended EPM meeting on Wednesday and the group is trying to currently get data into warehouse. 23 fields need GBC values and are due on Wednesday. Working on what has been and still needs to be defined. Academic plan type descriptions are required on some.
Financial Aid Ran duplicate headcount QBU verification $5000 down. Working on letter templates. BPGs for budgets. Testing BPGs for budgets. Testing BPGs for loading and storing BPGs in Hyperoffice. Have asked Media Services for a logo for logo for templates and letters. Having trouble with logo size, Mark stated has software that can compress. For iNtegrate testing FA needed to know SF wants them to start paying students. Tony stated payments should start at the end of December. Scott had question for Renee Davis at SCS regarding 2012 FASFA item types.
Student Financials Met with consultant and set up more run controls regarding refund via cash/check/credit card. Phase II start dropping payment plans and third party payments. Currently working special population, distant education student, calculation form to send out to other modules.
Student Records Currently running test scripts for Deans list modification. Cynthia is currently building course requisites by hand. Andy and Lora have discussed class schedule data with Susanne Dorr. Will be big push for security soon. Enrollment conversion has not been seen. Row level security communication goes thru Lora and Jodi as well as DJ and Tim.
Security & Technical Recorded webinar covered CRM (Customer Relationship Management), not many attended. Demo is available. Working in PRD/SHT (test). UPK save issues fixed (Andy and Cheri). SCS is glad security is being handled now.
Portal New applications page will be soon (NCS) Module. Portal takes some students straight to application portal is ready portal not needed for application. No user ID or password needed at that point. Susanne stated that will put link on faculty/staff page so that staff can practice. Will be put in SHT same as NCS. Roll of PS will be able to recognize at login
Quest/Applicant
Student
Faculty
Staff
Student Worker
Will test SHT level this week. TMCC will be used as example as to who chooses menu options. Still seeking input regarding communications. Schedule data rewrite schedule, browse and search.
Other Hershey training has been postponed. Andy will be training those who will be using. Cheri and Renee will be here the week of the 6th.
No meeting 12/10
Next meeting 12/17 in BHCR
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