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} " 0 R , 0 R : GBC iNtegrate & ML Meeting
November 5, 2010
Minutes
BHCR 2-3pm
Present: Lora McCarty, Sonja Sibert, DJ Smith, Kat Hearon, Dorinda Friez, Tony Villalobos, Keitha Donovan, Marsha Holford, Jodi Gerrits, Laura Smith, Jan King, Micheline Craig, SCS on teleconference Cheri Harwell, Susanna Dorr, Lynn Mahlberg, Scott Nielsen, Tawny Crum, Dorinda Friez, Carin Hennessey, Phil Smith, Janie Moore, Julie Byrnes and Tim Beasley
Everyone give a big welcome to our new team member Carin Hennessey she is working with us in Admissions and Records.
Lynn/Phil TAKE A DEEP BREATH : With the last few weeks being very stressful. Be aware of good and bad stress and know when it is time to stop and breath. Do not Awfulize. Remember to go to your happy place and take the time to break stressors into pieces so that you can see your accomplishments along the way.
Admissions No meeting this week. Major amount of work done for Application for Admission, will possibly go live next week. Currently working on SHT. Setting up configuration tables for IDP, for the Application and Admission, to learn the process. Started writing BPGs. Possible final hurtle; posting application fee to student accounts.
Academic Advising Worked with consultant at WNC yesterday. Jan, Keitha ,and Laura working on coding scheme. Mapping B course and in course attributes to course requisites. Todays batch job crashed. Will be on vacation next week, and will have limited internet access.
Communications Committee Announced today that Jan King is our new Chair Person for this committee. She is requesting suggestions on what we need to address. Email soon to be out listing everyone on the committee. Stated that Chris Winslow (TMCC) gave some ideas, suggested viewing TMCC webpage at www.mytmcc.edu
Financial Aid Having problems with item type matching student financials. Pulled query, was and will be able to clean up. Completed 1st draft of BPGs. Worked with consultant (Mary) yesterday, and will bring her to next weeks meeting. Projections have been an issue.
Student Financials Have been working with manuals and BPGs. Working with FA this week. Some corrections need to be made. Will start testing scripts Monday or early next week. Should start seeing different variables.
Student Records Suggested need to remember that SIS and PS are not one in the same and to answer and ask questions when needed. SIS and AR are meeting on Tuesdays to discuss (1) topic per week. Will allow time for questions regarding things such as CPP, Bio-Demo and many others. Currently reviewing several mods. Currently have (45) and still more to come. 11/30 will have meeting regarding 3Cs (communications, comments and checklists). Schedule Training, next week for department support staff.
Security & Technical Processed (10) to (12) applications for IDP (stated query training did help). Have been working with SR and SF regarding creation of new form, everyone will need to resign form. UPK installation, users are set. Still needs to download, is on their to-do list.
Portal Cannot continue until she receives info and/or suggestions from everyone regarding Application Page, Pagelet Content and Value of Portal Links.
Other
Next meeting 11/12 Berg Hall Conference Room
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