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Budget and Facilities Committee Meeting Minutes
November 17, 2009
3-4:00
Members present included: Pat Anderson, Russ Hammons, Dorinda Friez, Robert Hannu, Rich Barton, and Amber Donnelli
Agenda Items discussed
Development of a Policy and Procedure for painting offices has the approval of presidents council. Russ Hammons is working on this policy and will have the draft of the policy for review in December.
Development of a Policy and Procedure for Smart Board instillation in the classroom as well as equipment and placement has the approval of presidents council. Russ Hammons and Robert Hannu will be working to draft the policy for review in December.
The external building signage with Lytle signs was reviewed after it was presented at president council. The Budget and Facilities committee supported further investigation into the potential sign package. Pat Anderson and Dorinda Friez will report back to the committee on their findings regarding costs and funding for this project.
The Bronze Plaques for each building will be temporarily put on hold until more time can be allowed for this project.
New Items discussed
Equipment Money was announced by Dorinda to be 410,000 this increase is 170,000 up from last year and is a result of increased enrollment. General Improvement Fees 200,000, Technology Fees 200,000, and Foundation support of 10,000.
Dorinda stated the following amounts were already approved by administration:
Radiology Department - $32,000; X-ray machine
Broadcast Technology - $30,000; Broadcast equipment
Student Advising/Financial Aide - $10,000; IAV room setup in Berg Hall
Computer Labs - $50,000; Blade server which will upgrade labs for dual room use.
The budget request dates were set by the committee as:
January 1, 2010 All requests must be submitted to Dorinda.
January 15, 2010 At 1pm the Budget and Facilities committee will meet to review request.
January 31, 2010 The recommendations for disbursement complete and ready for presidents council final approval.
February 19, 2010 Present Equipment Money awards at faculty senate.
April 30, 2010 All equipment must be ordered by this date.
Lynette Macfarlan requests office change from the 2nd floor of the EIT building to the first floor when an office becomes available. The Budget and Facilities group decided that if an office became available and that a specific department was not using the office space to replace a faculty member the request would be considered at that time.
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